The Rules Wizard
Sometimes staff inadvertently find themselves on a mail list to which they have not subscribed and are unable to remove themselves from it. If you are receiving unsolicited, or junk-mail, you can automatically delete it as soon as it arrives in your mailbox by setting up a Rule within Outlook to accomplish this task. You can also use rules to help organize your mailbox, such as sending all messages from John Doe to a folder titled "Work Stuff."

The Rules Wizard helps you manage your e-mail messages by using rules to automatically perform actions on messages. After you create a rule, Microsoft Outlook applies the rule when messages arrive in your Inbox or when you send a message. For detailed information, you can use Help files (on menu bar, Help/Microsoft Outlook Help, select send Index tab, and type in rules_wizard). You can turn on or off the rules you create and change the order in which the rules are applied. You can also run rules manually. When you run rules manually, you can apply them to messages already in your inbox or in another folder.

To create a rule:

1. Open the Organize view.
2. Click Rules and Alerts
3. Click New Rule and follow the instructions below.

There are two ways to create a rule - from a template or from a blank rule. In this guide we will use the template "Move messages with a specific words in the subjects to a folder"
After selecting the template, click on the underlined words to set specific guidelines. Example: you can click "specific words" to dictate what words. Click Next.
In the next window you can further edit the actions you wish the rule to take. Click Next.
If there are any exceptions that you wish to apply to the rule, this is where you would select them.
Give the rule a name and check the box next to "Run this rule on messages already in Inbox." Click Finish to complete the rule.